New Doctors Sign On Timetable and Documentation

New Doctors Sign On Timetable and Documentation

Firstly, welcome to the South Eastern Health & Social Care Trust.

The information contained within this document is intended to help ensure that the essential Medical HR/Payroll requirements around the commencement of your employment with the South Eastern Health & Social Care Trust are understood, and that all roles and responsibilities are adhered to in order to ensure a smooth transition into employment.

Sign-On Programme – For Completion of Payroll Documentation

Human Resources staff will be available for the completion of payroll documentation at the times stated below, please ensure that you attend the appropriate session for your location.

In order to improve the length of time it takes to sign-on each doctor, please ensure that you bring all essential documentation with you. A reminder list of the required documentation is provided below.

Failure to provide this information may result in you being paid incorrectly.

Closedown for payroll is Monday 12th February 2018 – all paperwork must be with Human Resources Department by Friday 19th January 2018 to ensure correct payment. PAYROLL DO NOT ACCEPT PHOTOGRAPHED COPIES OF DOCUMENTS.

ULSTER HOSPITAL

 

Grade of Staff

Location

Times

 

Wednesday 7th February 2018

 

All grades at Ulster Hospital

 

Classroom 1, Trust Headquarters, Ulster Hospital

 

 

9:00am - 3:00pm 

 

Thursday 8th February 2018

 

 

 

 

All grades at Ulster Hospital

 

 

 

Kelly House, Ulster Hospital, situated behind Trust Headquarters

 

9:00am – 1:00pm

 

 

 

 

LAGAN VALLEY HOSPITAL

Date

Grade of Staff

Location

Times

 

Thursday 8th February 2018

 

 

All grades at Lagan Valley Hospital

 

Meeting Room, Main Block, Lagan Valley Hospital.

 

 

9:00am – 11:00am

 

DOWNE & DOWNSHIRE HOSPITALS

Date

Grade of Staff

Location

Times

 

Friday 9th February 2018

 

All grades at Downe & Downshire Hospitals

 

 

Meeting Room, Education Centre, Downe  Hospital.

 

10:00am – 12:00pm

 

Relevant documentation for the sign-on process

List of documents to be forwarded to Medical Staffing prior to sign on:

Welcome Letter to Junior Doctors from the Medical Director and Director of Medical Education
Bankers Automated Clearance Form
Equal Opportunities and Monitoring Form
Fitness to Practice Declaration
New Employee Joiner Questionnaire
Less than Full Time Trainees Rota Pro Forma - IT IS IMPORTANT IF YOU ARE A LESS THAN FULL-TIME EMPLOYEE THAT THIS IS RETURNED AS SOON AS POSSIBLE (PRIOR TO SIGN-ON)
HMRC Starter Checklist
Personal Information Form
SEHSCT Policies and Procedures Medical Trainees
HSC Working Time Regulations (Northern Ireland) 1998 48 hour opt-out agreement for Junior Doctors in Training
EWTD Letter from Medical Director to all new Medical Staff
South Eastern Trust Junior Doctor Rota Pattern and branding information
Copy of photo-page of Passport
Copy of Visa stamp if applicable

To enable you to get your Staff ID Badge and Security access, it is vital that you complete and email the following form along with a passport size photograph to access.control@setrust.hscni.net , this will ensure you receive your ID Badge at the time of sign-on:

Registration Form CP1
Salary Deduction CP2

Please forward these forms to the address below NO LATER THAN FRIDAY 19th January 2018.

Failure to provide this information may result in you being paid incorrectly.

Completed forms to:

Medical Staffing Team
South Eastern Health & Social Care Trust
Ards Community Hospital, Lough House
Church Street
Newtownards
BT23 4AS

List of documentation to bring with you to your sign-on:

Passport - original + 1 copy of photo page
Evidence Of Right To Work In The UK (If Applicable) - Original + 1 Copy
Evidence of GMC/GDC registration + 1 Copy
Evidence of your National Insurance Number (ie. P45/P60/NI Card)
Evidence of Occupational Health Assessment (centralised medical letter) - original + copy
P45
Recent Pay Advice
Evidence of previous service ( i.e. Staff Transfer form ) original + 1 copy

The Medical Staffing section of the Human Resources Department has a departmental section on the Trust i-Connect site, which you will be able to access on your arrival at the Trust.

This section will provide you with access/links to relevant Trust policies and procedures that you are required to read as part of your employment with the Trust.

If you have any queries regarding the sign-on process, please contact Human Resources Advisors within the Medical Staffing Team -

Tel:  (028) 9151 2227 - Medical Specialties
Tel:  (028) 9151 2106 - Surgical Specialties / Psychiatry
Tel:  (028) 9151 2234 - O&G / Paeds / Anaesthetics / Radiology / A&E