New Doctors Sign On Timetable and Documentation

Firstly, welcome to the South Eastern Health & Social Care Trust. 

The information contained within this document is intended to help ensure that the essential Medical HR/Payroll requirements around the commencement of your employment with the South Eastern Health & Social Care Trust are understood, and that all roles and responsibilities are adhered to in order to ensure a smooth transistion into employment.

Sign-On Programme – For Completion of Payroll Documentation

Human Resources staff will be available for the completion of payroll documentation at the times stated below, please ensure that you attend the appropriate session for your location.

In order to improve the length of time it takes to sign-on each doctor, please ensure that you bring all essential documentation with you. A reminder list of the required documentation is provided below.

Failure to provide this information may result in you being paid incorrectly.

Closedown for payroll is Friday 4 August 2017 – all paperwork must be with Human Resources Department by Friday 21 July 2017 to ensure correct payment. PAYROLL DO NOT ACCEPT PHOTOGRAPHED COPIES OF DOCUMENTS.

ULSTER HOSPITAL
 
Grade of Staff
Location
Times

Wednesday 2 August 2017

All grades at Ulster Hospital

The Lecture Theatre, Main Block, Second Floor, Ulster Hospital.

9:00am –5.00pm 

Thursday 3 August 2017 

​All grades at Ulster Hospital 

The Lecture Theatre, Main Block, Second Floor, Ulster Hospital.

9.00am -
1.30pm 
 Friday 4 August 2017 All grade at Ulster Hospital  The Lecture Theatre, Main Block, Second Floor, Ulster Hospital.

 9am - 12noon

 

LAGAN VALLEY HOSPITAL
Date
Grade of Staff
Location
Times

Thursday 3 August 2017

All grades at Lagan Valley Hospital
Boardroom, Main Block, Lagan Valley Hospital
9.00am - 1.00pm

DOWNE & DOWNSHIRE HOSPITALS

Date

Grade of Staff

Location

Times

Thursday 3 August 2017

All grades at Downe & Downshire Hospitals

Meeting Room , Education Centre, Downe Hospital

10:00am – 12:00pm

Relevant documentation for the sign-on process

List of documents to be forwarded to Medical Staffing prior to sign on:

Please forward these forms to the address below NO LATER THAN Friday 21 July 2017.

Failure to provide this information may result in you being paid incorrectly.

Completed forms to:  

Medical Staffing Team
South Eastern Health & Social Care Trust
Ards Community Hospital
Lough House
Church Street
Newtownards
BT23 4AS 

 

List of documentation to bring with you to your sign-on:

  • Passport - original + 1 copy of photo page
  • Evidence Of Right To Work In The UK (If Applicable) - Original + 1 Copy
  • Evidence of GMC/GDC registration + 1 Copy
  • Evidence of your National Insurance Number (ie. P45/P60/NI Card)
  • Evidence of Occupational Health Assessment (centralised medical letter) - original + copy
  • P45
  • Recent Pay Advice
  • Evidence of previous service ( ie Staff Transfer form ) original + 1 copy

The Medical Staffing section of the Human Resources Department has a departmental section on the Trust iConnect site, which you will be able to access on your arrival at the Trust.

This section will provide you with access/links to relevant Trust policies and procedures that you are required to read as part of your employment with the Trust.

If you have any queries regarding the sign-on process, please contact Human Resources Advisors within the Medical Staffing Team - 

Tel:  (028) 9151 2227 - Medical Specialties
Tel:  (028) 9151 2106 - Surgical Specialties / Psychiatry
Tel:  (028) 9151 2234 - O&G / Paeds / Anaesthetics / Radiology / A&E